# Exploring Career Opportunities at PT Otsuka Indonesia: Secretary Senior Staff Position
Established in 1974, PT Otsuka Indonesia operates as a prominent joint venture within the pharmaceutical sector alongside Otsuka Pharmaceutical Co., Ltd., Japan. Situated on a sprawling 48,397-square-meter facility in Lawang, East Java, the company manufactures and distributes an extensive portfolio of healthcare solutions. These range from intravenous infusion fluids and ethical pharmaceuticals to specialized medical nutrition and advanced medical devices.
Renowned for producing industry-leading infusion fluids that dominate the domestic pharmaceutical landscape, PT Otsuka Indonesia consistently upholds rigorous quality standards. The manufacturing facilities proudly adhere to Good Manufacturing Practices for pharmaceuticals (CPOB), medical devices (CPAKB), and processed foods (CPPOB). Furthermore, the organization maintains international credentials including ISO 9001 (Quality Management), ISO 22000 (Food Safety), ISO 14001 (Environmental Management), and ISO 50001 (Energy Management), alongside official Halal certifications and Authorized Economic Operator (AEO) status for international trade.
For professionals eager to build a meaningful career in a world-class environment, PT Otsuka Indonesia frequently opens recruitment pathways for high-impact roles. Currently, the company is seeking a dedicated professional to join its corporate headquarters.
## Job Opening: Secretary Senior Staff
The Secretary Senior Staff plays a vital administrative role by delivering comprehensive, high-level support to the Business Unit Director and two Directors within the Sales and Marketing departments. This position demands exceptional organizational capabilities, seamless communication skills, and the agility to manage competing priorities in a dynamic corporate atmosphere.
Core Roles and Responsibilities
* Executive Calendar Management: Oversee daily schedules, coordinate meetings, issue invitations, send reminders, and handle all logistical administrative needs for one Business Unit Director and two Directors.
* Business Travel Coordination: Seamlessly organize corporate travel itineraries—including flight bookings, hotel accommodations, travel advances, and expense reimbursements—while liaising with external vendors.
* Document and Signature Control: Review documents requiring executive sign-offs, facilitate the signature process, and provide necessary contextual explanations or follow-up actions.
* Expense Administration: Manage financial documentation efficiently, covering corporate credit card settlements, reimbursement claims, medical expenses, transportation fees, and associated vendor invoices.
* Correspondence Management: Prepare and distribute professional business correspondence, including managing incoming and outgoing letters pertinent to Sales, Marketing, and general corporate operations.
* Recurring Operational Support: Facilitate routine activities such as monthly corporate meetings, report compilations, status follow-ups, and telecommunication expense processing.
* Ad-Hoc Assistance: Deliver prompt, responsive support for daily administrative requests and sudden operational needs as directed by senior leadership.
Key Qualifications and Requirements
To thrive in this challenging yet rewarding position, candidates must meet the following criteria:
* Educational Background: Hold a minimum of a Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, or a closely related discipline.
* Professional Experience: Bring at least 1 year of proven experience working as a Secretary, Executive Secretary, Personal Assistant, or in a comparable administrative support function. Prior exposure to supporting multiple senior executives, such as Directors or Business Unit Heads, is strongly preferred.
Essential Skills and Competencies
* Language Proficiency: Demonstrate strong written and verbal communication skills in English, enabling effective interaction with expatriate executives. Proficiency in the Japanese language serves as a distinct competitive advantage.
* Organizational Prowess: Exhibit superior time-management skills and the capacity to juggle multiple urgent tasks without compromising accuracy.
* Technical Literacy: Possess advanced proficiency in Microsoft Office applications, with a specialized focus on Outlook, Word, Excel, and PowerPoint.
* Financial Administration: Familiarity with handling complex travel itineraries, corporate credit card accounts, and detailed reimbursement documentation.
* Personal Attributes: Maintain a meticulous, detail-oriented mindset combined with a proactive, adaptable, and independent working style suited for a fast-paced environment.